Terms of Use
Please read and agree to the terms of use below.
NYC Service is providing a web-based volunteer posting and recruitment tool to organizations throughout New York City (“Sponsors”) that wish to participate by offering programs that provide volunteer opportunities meeting the requirements below (“Posted Programs”):
In offering Posted Program(s), Sponsor(s) must fulfill all of the following requirements:
- Sponsor must be a public educational institution, a government agency, faith-based organization, or an organization that is tax-exempt under 501(c)(3) of the Internal Revenue Code or other not-for-profit organization.
- Posted Program(s) and volunteer opportunities must serve a secular purpose and be open to all residents within the five boroughs of New York City.
- In offering Posted Program(s), Sponsor(s) and Posted Program(s) must comply with the provisions of all federal, state and local laws prohibiting discrimination on the basis of race, religion, disability, ethnicity, national origin, gender, sexual preference, employment, or any other basis within the scope of protection of such laws.
- Posted Program(s) may not promote political candidates.
- Posted Program(s) may not operate from a private residence.
- Sponsor(s) must not require membership or financial contribution for participation in Posted Program(s).
- Posted Progam(s) must not displace paid staff with volunteers under New York State Labor Department guidelines available here: https://labor.ny.gov/workerprotection/laborstandards/PDFs/FAQs_NonProfit_and_State2016.pdf.
In providing Posted Program(s), Sponsor agrees to the following volunteer management practices:
- Designate a Sponsor contact person to act as liaison to NYC Service (“Sponsor liaison”).
- Interview, screen, and perform other necessary background checks of volunteer applicants to protect Sponsor’s clients and staff (NYC Service does not screen or perform background checks on volunteers referred to Sponsors).
- If a volunteer is not appropriate for your organization upon initial referral, refer him or her back to NYC Service.
- Keep all volunteer records confidential.
- Provide a safe environment in which to volunteer.
- Provide volunteers with written volunteer descriptions and supervision as needed to perform their duties.
- Recognize volunteers for their contributions to the organization.
- Promptly respond to all volunteer requests (whether at referral for initial placement or during later points) .
- Maintain monthly lists of successful referrals with email addresses of volunteers, available to NYC Service upon request.
- Must operate volunteer programs within New York City
- Sponsor agrees to the following communication terms with NYC Service:
- Designate a staff person to update the Sponsor profile and Posted Program(s) on the Sponsor’s website at least twice a year.
- Accept sole responsibility for posting and updating Sponsor profile and Posted Program content once approved and posted by NYC Service. Provide the information requested by NYC Service on outcome of volunteer referrals, placement, and impact.
- Update Sponsor organization profile with any changes in relevant information of staff, address, phone, fax, and website or e-mail address within 24 hours of change.
NYC Service reserves right to evaluate registrants and proposed Posted Program(s) on the basis of the following criteria:
- The quality of the Posted Program(s)
- The past performance of the Sponsor or Posted Program(s)
- The proposed Posted Program(s)’ impact on the community
- The Sponsor’s mission statement and historical profile statement
- The location of Posted Program(s) or activity
Other Terms and Conditions of Use:
NYC Service reserves the right to refuse registration or to remove from the NYC Service website any Sponsor or Posted Program(s) in which the Posted Program(s)’ mission and/or purpose is determined not to comply with the above provisions based on the description of the Posted Program(s), or upon the conduct of current or prior Posted Program(s), including, but not limited to, the following:
- Two or more negative evaluations are received from volunteers within a six-month period.
- A Sponsor fails to comply with any terms or conditions.
- A Sponsor attempts to solicit donations through the site (recruiting volunteers to help in fundraising is allowed).
NYC Service will communicate any action or decision regarding a proposed or current Posted Program listing at the email address of the Sponsor liaison, including, if the Posted Program is denied or a listing removed, the basis for such denial or removal.
NYC Service will refer, but not place volunteers. NYC Service does not screen volunteers and is not liable for any damages or losses caused by volunteers. Referrals by NYC Service to any receiving organization, in no way, implies, recommends, or certifies that any volunteer is suitable for placement or that any background checks were performed by NYC Service.
To the fullest extent permitted by Law, the Sponsor shall defend, indemnify, and hold harmless the City, including its officials and employees, against any and all claims (even if the allegations of the claim are without merit), judgments for damages on account of any injuries or death to any person or damage to any property, and costs and expenses to which the City or its officials or employees, may be subject to or which they may suffer or incur allegedly arising out of any of the operations of the Sponsor and/or its volunteers under this Agreement. Insofar as the facts or Law relating to any of the foregoing would preclude the City or its officials or employees from being completely indemnified by the Sponsor, the City and its officials and employees shall be partially indemnified by the Sponsor to the fullest extent permitted by Law.
This agreement does not create any agency or partnership between the Sponsor and the City of New York. Sponsor does not have permission to use the City of New York’s marks or logos and understands that participation does not grant Sponsor a license to use any of the City of New York’s marks or logos.
Sponsor must comply with all laws, rules, regulations, and applicable policies of the City of New York.
By checking the box below, you attest that your organization, as Sponsor, meets the eligibility requirements and agrees to the terms and conditions of use.
I agree to these terms of use *
